HENRY BUSINESS LAW

Hi! I am Andrea Henry, local business lawyer (and mom to 3 children) with a focus on supporting female entrepreneurs. My business is growing and I am looking for a great administrative assistant to support its growth. I am looking for a detail oriented and experienced assistant who is organized, knows that customer service is the most important part of a business and is interested in building their corporate administration skills.

The office is located in Oakville and an ideal schedule would be 9 a.m. to 3:30 p.m., Monday – Friday (though open to earlier or later start)

Here is what a typical work week would involve:

  • Act as the first point of contact for clients
  • Manage my inbox including drafting and sending emails, creating and managing folders
  • Invoice clients and record payments
  • Sort mail, deliveries and order and stock office supplies
  • Order, wrap and ship gifts and handle other outgoing mail
  • Perform minor errands such as shopping for office supplies and client gifts, picking up dry cleaning, going to the post office and bank
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Prepare reports
  • Prepare and update corporate minute books
  • Monitor and maintain office equipment; hire technicians when required to repair or replace malfunctioning equipment
  • Assist in preparation of presentation materials
  • Maintain contact lists including CRM and e-mail list management
  • Help manage membership in Facebook groups and monitor social media for comments or inquiries
  • Book travel arrangements (flights, hotel, car service, etc.)

 

Qualifications:

  • 2+ years experience in an administrative capacity
  • Superior customer service skills
  • Organized and able to manage conflicting priorities
  • Comfortable with Microsoft Suite (word, power point, excel)
  • Sense of urgency, eye for detail and excellent proofreading skills

Would be awesome if you had:

  • Experience with Clio Manage and Clio Grow or be willing to learn quickly
  • Legal assistant experience in a corporate law environment, degree/college/diploma/university education

**We understand that a great candidate may not have a linear job history. If you have had a career break to care for family members or children, or are starting a new career direction we encourage you to apply**

This is a salaried position (30 hours a week) Salary range for this role is 30 000 – 40 000 depending on experience

The role also includes: 2 weeks vacation and a Health Spending Account

Please apply with a resume to [email protected] with the title “HENRY LAW – ADMIN ASSISTANT” In your email please let us know (in less than 200 words) why you would be a great administrative assistant for Henry Business Law.

We appreciate the time you have taken to apply. Please know that we will review each and every resume that is received – but only candidates selected for an interview will be contacted.

APPLICATION DEADLINE IS FRIDAY FEBRUARY 28, 2020 at 5:00pm

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